As a PA you will provide seamless day-to-day support, ensuring operations run efficiently across diary management, documentation, meetings, travel planning, and communication. This is a fast-paced role, ideal for someone who thrives on responsibility, enjoys variety, and takes pride in providing proactive, high-quality support.
Key Responsibilities as a PA will include:
- Manage multiple diaries, emails, and team calendars proactively
- Prepare, format, and collate documents including board reports, meeting papers, letters, agendas, and PowerPoint presentations to deadline
- Maintain document systems, project databases, and budget trackers
- Coordinate legal document execution and ensure archiving procedures are followed
- Organise internal/external meetings, including Teams calls, video conferencing and room bookings
- Book travel and accommodation and process expenses and mileage claims
- Act as a key point of contact, answering phones and emails, and managing team communications
- Update contacts databases and support company-wide document sharing via Teams and OneDrive
- Support events, CPD tracking, subscriptions and occasional reception cover
- Take meeting minutes and manage follow-up actions as required
Experience we are looking for to be considered as a PA:
- Strong experience using Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, Teams, OneDrive)
- Experience working in a property, construction, or project-based environment
- A proactive mindset with the ability to anticipate needs and take initiative
- Exceptional organisational skills and attention to detail
- Excellent communication and interpersonal skills
- A flexible, can-do attitude and a willingness to assist others across the team
- Confidentiality, professionalism, and a commitment to representing the company
